Our auditors are highly experienced and self-sufficient and, because our auditors work on-site, they are able to undertake all recovery work from identification through to final recovery with minimal disruption and disturbance to our clients.
In preparation for an audit, we request historic accounts payable data from our clients. Rockford has a detailed knowledge of the underlying data structure of all leading accounts payable software. Our Data Team are therefore able to offer precise knowledge and support, making the data extract exercise for our clients a simple and quick extract-only task.
We will then process our client data through our proprietary software, preparing the reports from which our auditors can prepare for an audit.
Before our on-site audit commences, our auditor will analyse our audit reports and identify those potential overpayments that will be investigated during the audit recovery stage. Our auditor will also prepare the Supplier Circularisation ready for client approval.
Rockford will at this stage also instigate with our client the necessary arrangements for the on-site audit to commence.
Once on-site at a client, our auditor commences the recovery audit. Following an initial introduction meeting, our auditor will action the supplier circularisation and start to investigate potential overpayments and VAT recoveries by review of relevant vouchers.
The auditor will undertake all work necessary in contacting suppliers to confirm and agree any potential recoveries. All agreed recoveries will be fully documented and progressed through to recovery.
Our auditor will hold weekly meetings with our client to report on progress of the audit and recoveries.
At the end of an audit, we will present our Supplier Master and Transaction Analysis reports and our Findings and Recommendations report.
Our auditor will also handover a complete documented recovery schedule with full supporting documentation and agree with our client the procedure for any unresolved items.